What tools can I use for content upload?

Getting Started

To upload your digital files to AWS, there are a variety of tools (both free and paid) to complete this task. Depending on your bandwidth, the volume of content, technical prowess and where your media is coming from, there are more effective ways than others to start your file transfers.  We recommend reaching out for guidance if you are unsure how to get started - Support Center.

For a simple way to transfer files, there are a variety of FTP Clients that can be utilized to upload content to AWS. If you are in need of a recommendation, CyberDuck may suit your needs.

If transfer time is a concern, there are optional tools that can be used for accelerating file transfers, however, they do not come without cost.

Accelerated File Upload Instructions (Optional) - Aspera On Cloud

These instructions are for customers who have opted in to utilizing the Wazee Digital enabled Aspera On Cloud account to support the transfer of  media files into AWS

Prerequisite

If you are using Aspera On Cloud to upload content, please be sure you have the most recent version of Aspera Connect installed. Visit Aspera's Connect download page for further instruction.

Set up your Aspera On Cloud account with Wazee Digital

  • You should have received an email from aspera-systems@asperasoft.comwith the subject: [AsperaFiles] Welcome to Aspera Files
  • From the welcome email, choose Accept Invitation and follow the instructions to set up your password

Log In to the Wazee Digital Aspera On Cloud site

Note: If you use Aspera Files with another organization, make sure to verify you are logging into the Wazee Digital organization. You can switch organizations from the log in screen.

  • Select Sign in with IBM ID.
  • Enter your IBMid (email address) and password
  • You may be prompted again to sign in on the IBM sign in page. Use the same username and password on the IBM Sign in Page

Using Aspera Cloud

You will automatically be placed at the root level of you Workspace where you will find the designated upload folder. From this interface you can navigate to your upload folders which may or may not already contain content you have already uploaded.

 

Folder creation and uploading at the root level are not permitted and we request that you work inside the folders available to you.

  • Once you have navigated to the correct upload folder, you can select Upload > File.
  • Your file explorer will open and you can then select the file or files you would like to begin uploading.
  • Aspera Connect will need to be launch to start the uploads.

Best Practices for Uploads to AWS S3

Wazee Digital most commonly utilizes S3 cloud storage from Amazon Web Services. It is important to follow these guidelines when naming files, creating folders, uploading, and managing content using these tools.

Upload Requirements:

Your upload requirements for media and metadata are specific to the Discovery Policy associated with the Wazee Digital Core account and bucket. This Discovery Policy will dictate what types of media, metadata, and ancillary files are accepted and how they must be packaged and uploaded. If done incorrectly, files will not be discovered and ingested properly into the Core platform. Please refer to instructions from your Account Manager or our Support Team for further details.

File Organization and Naming:

  • Make a plan to organize your folders before uploading files. Something like year, month, show, season, etc. are good ways to group content.
  • Never move or rename files once they have been uploaded. This will break the connection to the Wazee Digital database and cause files to go missing in Core.
  • Wazee Digital does not support special handling of characters in filenames. Please follow object naming recommendations from AWS below and avoid unsupported characters or excessive spaces.

No Naming Convention? No Problem

If you are beginning to create a file naming structure from scratch here are a few tips to consider:

  • Ensure you stick to the Safe Characters referenced above
  • File extensions should be lowercase
  • Avoid blank spaces, use hyphens or underscores instead
  • Make sure they are unique
  • Suggested data to include:
    • Shoot Date - YYMMDD format
    • Project Name or Acronym
    • Event Name
    • Episode Numbers
    • Revisions Numbers
    • Internal Codes or IDs